Best Gym Management Tools and Software in 2023

With so many different vendors and options on the market, choosing the right gym management software for you can be an overwhelming task. To help you out, we’ve listed the key features and characteristics you should look for when you invest on gym management software. In this article, we also take a look at the most popular apps that make running a gym a little big easier. 

Let’s start with the basics.

The key features of gym management software

Forget gigantic spreadsheets and clunky databases, powerful gym software is especially designed to track and organize all aspects of running your gym. The software will make daily admin tasks easier, so you can focus on other areas that machines can’t do, like providing excellent customer service, or finding new customers. 

Gym management software will help you with:

• Membership management
• Sales and marketing
• Staff management
• Other operational aspects.

Can an all-in-one software be an easy-to-use solution?

Like every gym goer has their own fitness goals, every gym owner has their own way to run their business. When you start looking for the best suitable gym software, ask yourself these key questions first:

1. What is my business type?
2. Do I need…
   • Membership management?
   • Staff management?
   • Class scheduling?
   • Payment integrations?
   • Group training software?
   • Some customized features?

Once you answer these questions, start comparing different options and vendors. The solution and that best fits your business can help you maximize your revenue, so you want to think carefully, compare, and even try different options—many vendors will offer a free trial or demo. Always proceed with caution.  

Search for the greatest user experience

Remember, you’ll be using gym software every day, so in addition to features, you want a great user experience. Consider the type of software you need: is it an app, a cloud service, web-based software? How many users do you need? Do all your employees need access to it? 

But most likely, your customers will also be using gym software. Most likely, you want to offer a platform to check in, book classes, or update their preferences and membership options. This means, that you also need to put in your customers’ shoes and choose a user-friendly platform that everybody can easily use. 

Best Gym Management Software in 2023

As mentioned above, every gym founder or owner has their unique and individual needs. Compare different providers to find the right solution for your business. The best gym management software is easy-to-use and features a wide range of additional functionalities, like a group training software.

We’ve selected the most popular vendors and gym management tools. Check them out 👇

• Glofox: Rated as the best gym management tool on the market in 2023 because of its outstanding dashboards, charts, and user experience. For new gyms or those looking to upgrade their gym software, Glofox is an excellent solution.
  
• Exercise: It fits most of the needs of any gym or fitness club owner. Among others, it includes options to management physical training facilities and also remote fitness businesses.
  
• Gymflow: Excellent for membership management. It comes with additional features dedicated to increasing customer retention and engagement.
  
• Zen Planner: This all-in-one fitness business software includes easy-to-use tools for membership management, scheduling, and integrated payment processing, as well as automated emails and website integration that help you keep in touch with members.
  
• Mindbody: A comprehensive gym management solution built to manage your entire business.
  
• Gymdesk: It offers simplified billing, enrollment, member management, and marketing features.
  
• Simplybook.me: A dynamic booking and business management solution 
  
• TeamUp: A gym software that is scalable, adaptable and simple to use.
  
• Mariana Tek: The app that performs seamlessly and features many marketing and CRM options.
  
• 10to8: The features available on the software are scalable fitness centers of all sizes.

One more thing

In addition to gym management software, any modern-day gym owners needs to tap into technology to level up the fitness experience and offer fun and engaging classes that keep members coming back. Thanks to this type of tools and apps, coaches and instructors can offer personalized feedback, monitor progress, and even create collective challenges, and, why not?, organize a few friendly competitions. 

Polar Club, based on Polar’s best-in-class heart-rate monitoring technology, can help you easily engage and motivate your members through live effort tracking and instant rewards. Explore more at and download our free ebook at: https://www.polar.com/en/business/gyms

Please note that the information provided in the Polar Blog articles cannot replace individual advice from health professionals. Please consult your physician before starting a new fitness program.